Rutba Mail

Early access

Business email hosting

Email at your own domain, that files itself

Every business email tool gives you an inbox at your domain. Rutba Mail gives you one that knows your business: a message can be filed against the customer, contact or order it concerns in a click, not a copy-paste into another system, and recipient suggestions include your CRM contacts.

In early access. Onboarding is hands-on and places are limited. Talk to us and we will tell you honestly whether it fits your situation today.

Who it's for

Businesses moving off free consumer email
Teams who want mail and CRM to share a customer record
Anyone consolidating email hosting with the rest of their software

What you get

Mailboxes at your own domain (@yourcompany.com)
Web client, plus IMAP for Outlook, Apple Mail, or your phone
Spam filtering and inbound delivery handled for you
Messages filed against the customer, contact, or order they concern
Every recipient checked against the shared suppression list before sending
Outlook and Thunderbird set themselves up from the address
Your domain’s MX, SPF and DKIM records checked before it goes live

Rutba Office

Webmail is giving way to Rutba Office Mail

Rutba Office Mail, with its Calendar and Contacts, is taking over from Webmail. It is part of Rutba Office, which is free for Windows with no account, and it already connects to a Rutba Mail mailbox over IMAP and SMTP like any other account. A Rutba Mail plan pays for the hosted mailbox at your own domain. Until the change is made, it also opens Webmail in the browser, as it does today.

Get Rutba Office at office.rutba.io

The Mail app showing a conversation list with sender avatars, unread and starred filters and the folder and archive list, with the conversation RE: Q3 numbers are in open in the reading pane, its sender, date and reply buttons above the message — Rutba Office Mail

The Mail app with the Add several accounts box open, listing four email addresses pasted in, three marked ready and one with no password that will be offered its provider’s own sign-in, and a button to add all four — Several accounts at once

The Calendar app showing a month grid with meetings on weekday mornings and afternoons, a repeating stand-up on Mondays, an all-day entry over two days, a small month picker, and a banner offering to add the events of an opened file — Calendar

The Contacts app showing an address book grouped by initial with coloured monogram avatars, and a detail pane giving one person’s job title, organisation, work email, telephone number and postal address — Contacts

The film

Automatic replies that keep going with your computer off

Office Mail can set an automatic reply on the mail server itself, so it carries on answering after the computer is shut down.

Plays from YouTube when you press play. Watch on YouTube

Apps included

What ships with Rutba Mail

Each is a full application in its own right, sharing the same records as the rest.

Webmail

The web client: inbox, search, folders, shared inboxes, meeting invitations shown as cards, and each message filed against the record it concerns.

Inside Webmail →

Mail Gateway

The mailbox service: inbound delivery, storage, and IMAP access from any mail app.

Rutba AssistantComing soon

Ask Rutba Mail about your own records.

1 of the apps in Rutba Mail have a named agent in Rutba Assistant. Ask one app by name, or ask across Mail and Chat & Calls. It reads as you, so it sees only what your role already shows you, and every answer lists what it read.

How Rutba Assistant works →

The Mail agent
Ask button in Webmail's top bar

Better with

Optional, but these light up extra behaviour automatically when you have both.

Rutba CRM
Rutba Send
Rutba Drive

What Rutba Mail costs

From $1.50 per mailbox / month· 3 plans

Indicative pricing for when this opens. Register interest and early adopters get first access, at these rates or better.

Prices shown are indicative starting points while our plans are being finalised, and exclude local taxes. Your final quote is confirmed in writing before anything is charged.

Want Rutba Mail when it lands?

Tell us what you need it to do. Early feedback shapes what ships, and you hear first when it opens.